Accurate Timekeeping Software

Timekeeping

Our web-based timekeeping feature offers multiple options for tracking time for full-time employees, part-time employees as well and volunteers. It seamlessly interacts with the Scheduling Module and can export data to nearly any payroll software or company.

We offer many ways for tracking time including hourly and salaried employees. For those that clock in/out, employees can punch in & out using our online timekeeping which can be restricted by location (IP address, MAC address, or computer name). When your member clocks in/out, our software will check the schedule and verify the member is currently scheduled to work. Any discrepancies will require an explanation by the member and approval by a supervisor.

Imagine having no more paper time cards! Eliminate the need to manually calculate hours each week. Reduce the risk of human error. eSchedule will take care of it all.

Employees Don’t Clock In and Out?

Even if your employees don’t clock in and out because they’re salaried or you have an honors-system approach, you can still benefit from using this feature. The Timekeeping Module is so much more than just a way to clock in and out. You can keep track of PTO/vacation requests, comp time or simply keep track of hours worked based on the schedule.

Standard Timekeeping Module Features

  • Web-based timekeeping(biometric finger scan add-on available)
  • Can be used for tracking paid or volunteer hours
  • Export employee name, pay codes and hours to payroll
  • Force punch comments outside the normal rules (e.g. punching in early or leaving late)
  • Track exceptions (in early, out late, missed punch, not scheduled, etc.)
  • Time off requests (PTO or otherwise)
  • Track overtime, comp time, holiday pay, bereavement, admin/meetings, training, supervisors, unpaid
  • Powerful reporting — Absentee & Late Report; Missed Shift Report
  • Employees can view their time card online in real-time
  • Integrates directly with the Scheduling Module
  • Customized pay codes and time calculations
  • Set custom time rules (punch in/out)
  • 24/7 online access including mobile device
  • Restricted access to timekeeping within your station (optional)
  • Employees can punch in anytime regardless of scheduled shift
  • Track “activities” for each punch type (meeting, training, road, dispatch, etc.)
  • Time off accruals — by date, by hours worked or manual adjustment
  • Easily view time off balances (managers and employees)
  • Manage sick calls — remove from schedule, update timecard with sick time
  • Easily edit/fix timecards with just a few clicks
  • Punch multiple employees in & out on one screen
  • Track service hours for volunteer by position

Advanced Timekeeping Module Features

  • Shift differentials – automate application of differentials and stipends
  • Gross Payroll Report – manage wage rates and export gross pay
  • Labor Distribution Report – track time worked by department or job
  • Division-Based Timekeeping – track time differently for multiple groups of employees
  • Advanced Payroll Export — Per-shift detail
  • For Advanced Payroll Reporting Attendance Points Tracking – automate attendance points policy

Free Demo

Meet with one of our workforce management solutions consultants to see eSchedule in action!
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Powerful Workforce Management

Scheduling

Timekeeping

Training

Additional Features

Feature Spotlight

Schedule Templates Made Just for You

We’ll work closely with you to set up your schedule template just how you’d like it. You can have as many shifts, units, rotations, and position names as you need. Set up custom scheduled filters to view by station, department, or shift type.

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